USG Records Retention Schedules
CATEGORY: Medical Services
Total: 12 Sorted by title.
Communicable Disease Records
Number: 0472-08-001
Description: This series may include but is not limited to: laboratory test results; name and address of student; date; and person making referral.
Retention: 3 years.
Immunization Reporting Records
Number: 0472-08-002
Description: This series is used to comply with State Health Division reporting requirements for immunizations given to patients. Records include immunization log sheets and annual reports.
Retention: 3 years.
Laboratory Inspection Records
Number: 0472-08-003
Description: This series documents in-house inspection of laboratory equipment on a quarterly basis.
Retention: Calibrations: Life of the equipment; All other records: 3 years.
Laboratory Test Requests
Number: 0472-08-004
Description: This series documents physician orders for laboratory tests for students receiving services at the student health center.
Retention: 5 years.
Medical, Counseling, Psychological, and Psychiatric Case Records
Number: 0472-08-005
Description: This series documents the medical, counseling, psychological, or psychiatric services provided to students and non-students who receive treatment and other medical services, such as vaccines, from the student health center or other health providers. This series may include but is not limited to: appointment request slips; summary sheets; test results; treatment record forms; diagnosis sheets; X-rays; health history/screening sheets; initial evaluation/assessment sheets; referral sheets; health center billing statements; personal health history sheets; notation of services provided and dates; dental examination sheets and X-rays; laboratory test results; physical therapy notes; X-ray release forms; and X-ray requisitions with narrative of radiologist.
Retention: 10 years or until client reaches age 28, whichever is longer.
Patient Logs
Number: 0472-08-006
Description: This series is used to log in patients who visit the student health center. It may also be used to create annual census reports and 3-year census comparisons.
Retention: 3 years.
Pharmacy Prescription Dispensation Records
Number: 0472-08-007
Description: This series is used to provide an individual, daily summary, and annual summary record of initial drug dispensation and refills administered by the department as required by the State Pharmacy ¾º²Â×ãÇòapp,Âò×ãÇò¾º²Êapp.
Retention: Prescription records: 3 years; Drug dosage records: 5 years.
Practitioner Schedules
Number: 0472-08-008
Description: This series documents the practitioners' work schedules.
Retention: 3 years.
Radiographic Quality Assurance Records
Number: 0472-08-009
Description: This series documents the setting of measurable standards and procedures for radiographic safety and professional quality by professionals on staff. This series may include but is not limited to: reports by the radiographic staff; quality assurance committee notes; and staff reviews.
Retention: 3 years.
Student Health Center Staff Licensure Records
Number: 0472-08-010
Description: This series documents the professional and regulatory issuance of credentials to individuals and facilities providing services within the student health center.
Retention: Until superseded.
Student Health Insurance Records
Number: 0472-08-011
Description: This series documents students' insurance coverage activity under institution insurance policies. This series may include but is not limited to: benefit explanations; payment summaries; photocopies of checks; invoices; policy change sheets; and ledgers.
Retention: 7 years after expiration of policy and settlement of all claims.
Surgical Instrument Sterilization Records
Number: 0472-08-012
Description: This series documents the sterilization of surgical instruments used by the student health center staff.
Retention: 3 years.